• Job ID
    2018-3972
    # of Openings
    1
    Location & Region : Name
    Chicago Headquarters
  • Overview

    Merchandise Pricing and Import Coordinator

    Overall responsibilities for this role include support on purchase order shipping and receiving to ensure timely and accurate receipt of product.  Coordination with import broker(s) for accurate receipt and payment of international orders.  Liaison between merchandising and store ops for all price change/clearance activities. 

    The ideal candidate qualities will include:

    • Detail oriented
    • Experience using Great Plains/APTOS preferred
    • Excellent Follow up
    • Proactive
    • Works well in a collaborative environment and is solution oriented
    • Proficient in Excel


    International Order Processing and Receiving 

     

    • Email purchase orders to vendors and confirm receipt and ship dates – ensure minimum order amount
    • Verify payment terms for all new vendors and get shipping contact from Broker
    • Verify that invoices match PO and communicate with vendor if there are discrepancies
    • Ensure electronic copies available of all purchase orders, invoices, shipping docs, shipping invoices and receivers
    • Reconcile any receiving issues such as short ships, damages, mis-receipts or missing merchandise
    • Initiate tracers with broker and carrier for lost packages
    • Submit Wire Requisition Form to Accounting along with weekly email listing wires that are ready for payment. This includes following up to ensure wires were submitted
    • Submit International invoices that are payable by check to Accounting and follow up to ensure invoices are paid on time
    • Investigate any accounting issues with vendors or broker
    • Approve International invoices and provide account numbers
    • Follow up with missing invoices
    • Approve broker invoices
    • Approve cost center charges and communicate with Accounting
    • Follow up with broker for shipment status
    • Provide item description and pictures to broker to they can classify items correctly
    • Submit and monitor commission payment for agents

     

     

    Store Operations Communication 

     

    • Maintain and communicate calendar for Monthly Clearance and Price Changes to buyers and store ops
    • Maintain and communicate calendar for seasonal pack-away, clearance and MOS to buyers and store ops
    • Coordinate and maintenance of sku lists for clearance, pack-away and MOS, initiate review with buyers/GMM
    • Run store inventory for store ops, warehouse and web teams
    • Coordinate with warehouse/store ops for additional price stickers
    • Enter price changes and clearance prices into systems for stores/web
    • Update proper attribute/Lifecycle coding for skus
    • Coordinate off cycle price changes with store ops
    • Maintain obsolete skus lists and managing store execution dates

     

    Purchase Order Maintenance

    • Email/fax purchase orders to vendors and confirm dates
    • Purchase order maintenance including costs, quantities, dates, pack sizes and communication to buyers.
    • Update vendor contact info
    • Follow up on late orders, back orders and mis ships and adjust orders as needed to ensure Open Orders are correct
    • Close out orders when appropriate to ensure accurate reporting
    • Follow up with Receiving on mis ships and lost packages
    • Work with Accounting on past due invoices for orders that are on hold
    • Answer all inquiries that come into PO Confirm
    • Follow up on ticket requests from vendors/Fine Line mgmt.
    • Track orders as requested by buyers/GMM



    Merchandise Team Support

    • Catalogue List and Seasonal set Inventory Tracking – Follow up on late items
    • Reporting requests
    • Support warehouse sale efforts
    • Expense reports and chart of account for GMM
    • Additional admin functions as needed

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