• Job ID
    # of Openings
    Location & Region : Name
    Chicago Headquarters
  • Overview

    Facilities Maintenance/Store Planning Project Manager

    Job Description


    *Job Location:  Chicago, IL



    Position Summary 


    The Facilities Maintenance/Store Planning Project Manager will report directly to and assist the Director of Store Planning, Design & Construction in all administrative and organizational functions of store build outs, facilities maintenance, and remodel projects. ​ The ideal person should have relevant experience with construction and store planning projects, in the use of financial organizational tools, project organizational planning, purchasing, and purchase order management. Additionally, a proven track record in the area of vendor selection based on concise/defined RFP; ability to direct, inspect, track, and assess performance against expectations with vendors from electricians, scavenger, emergency services, HVAC, and plumbing.


    Primary responsibility of the position is the administrative support in coordination of all project plan, purchasing, and store maintenance tracking to a timely and well communicated conclusion, with accurate budget/status reporting.


    Essential Departmental Job Responsibilities and Accountabilities



    Remodel/Project Management Schedule & Planning

    • Manages single calendar of remodel events via Project by day for HQ and field teams
    • Coordinates the advance phase planning work required for review and approval in support of the Store Planning Construction Milestone time and action, to ensure a timely and complete meeting review
    • Coordinates with Construction and Visual to acquire finalized floor map and fixture quantity list by store.
    • Partners with Store Operations on supply contract contents and revisions, manages resolution of missing items.
    • Responsible to manage the project punch list to an efficient and timely conclusion.
    • Make specific recommendations towards efficiency or cost improvement that will have an impact on ability to scale variably. 


    Store Maintenance and Repairs

    • Responsible to maintain the store/facility tracking system - (Clear Channel), that comprehends accurate and timely status (input and action) of all R&M inquiries.
    • Partners with stores and vendors towards approval and dispatch service, on a timely basis and with clear path to expense to budget status.
    • Coordinates weekly for review, the input and communication vehicle associated with Store Maintenance status, by store/facility.
    • Responsible for the development of annual budget (based on efficiency, effectiveness, and responsiveness) in the areas of repairs & maintenance, security, scavenger, loss prevention, cleaning, and light bulbs.
    • Make specific recommendations towards the efficiency or cost improvement that will have an impact on ability to scale variably.   

    Purchase Ordering and Budget Management

    • Ensures timely, thorough and accurate Purchase Order entry/tracking for Store Planning purchases, capital and non-capital expense purchases in the areas of Repairs, Security, Scavenger, Utilities, Cleaning, which will tie to the general ledger.
    • Responsible for the weekly detailed tracking of Capital Expense, non-capital expense, service expense, of those P&L responsible for (Utilities, Repairs, Security, Scavenger, Cleaning) which will tie to the general ledger.
    • Maintain tracking of all invoices against Purchase Orders in preparation for approval for payment, and accurately reflect open invoices against budget total.



    • Has an understanding and proven track record of retail remodel work flow development, facilities management, equipment specification, purchasing, and RFP development
    • Has an understanding of facilities including, but not limited to: HVAC, Electrical, and Plumbing Repairs
    • Ability to interact with staff, vendors and contractors (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
    • Excellent level of written and verbal communication skills, strong decision-making ability with attention to detail.
    • History in working in environments that require confidentiality in communication.
    • Strong MS Office (Word, Excel, PowerPoint, Outlook, Project) required
    • Use of Vendor Coordination / Tracking R&M software, (BigSky, Clear Channel)
    • Ability to prioritize and organize assignments to meet deadlines
    • 4 Year College Degree preferred from a reputed institution
    • 2 years experience or internship experience preferred
    • Travel required, up to 40% during peak remodel season
    • Ability to effectively maneuver around stores sales floor and stockroom
    • May include repetitive bending, prolonged standing, twisting, and lifting of up to 30 pounds


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed